The University of Arizona

Co-Sponsorship Request

 

1. Event Requirements

  • Open to and accessible and advertised to all residents living on campus
  • Held on a Thursday, Friday, or Saturday (Note: exceptions can be made on a case-by-case basis)
  • Start no earlier than 8pm, and end no earlier than 11pm (Note: exceptions can be made on a case-by-case basis)
  • Serve food and non-alcoholic beverages; these options should be as inclusive as possible
  • Cearly identify staff members for attendee assistance, safety, and security

The suggestions below will make your event a stronger proposal:

  • Incorporate elements of the University of Arizona community and culture into your event
  • Give attendees the opportunity to connect with new people and strengthen existing bonds
  • Incorporate a promotional "takeaway" into your program where possible and following purchasing guidelines
  • Include multiple activities in your program and multiple levels of engagement for attendees
  • Create a "buzz" for your program before, during, and after
  • Collaborate with campus partners (other groups/offices) to strengthen the reach of your event

2. Funding Information & Criteria 

  • The Cats After Dark Council will provide up to $750 for a single event
  • CRITERIA: Co-sponsorship funds can only be used for event-related expenditures that promote and/or enhance late-night programming at the UA:
    • Expenditures promote late-night programming if they use the Cats After Dark brand.
    • Expenditures enhance late-night programming if they answer "Yes" to one or more of the following questions:
      • Are they related to an event run directly through the Cats After Dark Council?
      • Are they related to a brand new event that has not occurred before?
      • Do they assist with making an annual event occur during the late-night timeframe? (i.e., lights, security, overtime, etc.)
      • Do they add a new, engaging experience to an annual event? (i.e., all else equal, but adding this performance)
  • Co-sponsorship funds will be transferred between UA accounts after all expenditures meeting the above criteria have been made
  • Co-sponsorship is not meant to be the sole funding source of an event, and collaborations and/or use of other funding sources are encouraged and will make for a stronger proposal

3. Request Process

All requests must be submitted to the Cats After Dark Council at least two weeks prior to the program

Requestors must send the following to the Chair (late-night@email.arizona.edu) immediately following form submission:

  • A budget for the program, with expenditures meeting the criteria above marked
  • A potential advertisement for the program in PDF format OR a Marketing Request Form submitted to the Council Chair at late-night@email.arizona.edu (if using a form, must be submitted four weeks ahead of the event)

There are three possible outcomes of the process:

  • Full co-sponsorship approval (all requested funds provided up to $500)
  • Provisional co-sponsorship approval (partial or full amount of requested funds provided, and assistance in event planning by work-group member)
  • Denial of request (no amount of requested funds provided)

4. Policies Following Approval

If fully funded, your event MUST utilize the following elements:

  • Assessment/evaluation efforts during and after the event, co-coordinated with the Cats After Dark Council
  • The Cats After Dark mark, hashtag (#CatsAfterDark), and a UA approved logo, in all promotional items and advertisements, co-coordinated with Residence Life Marketing
  • Keep a detailed budget and scanned copies of receipts, and present all (with budget codes) to the Chair in order to settle funding
  • Meet with Chair within one week to follow up on budgetary and assessment items

If provisionally funded, your event MUST utilize the following elements:

  • Assessment/evaluation efforts during and after the event, co-coordinated with the Cats After Dark Council
  • A UA approved logo, in all promotional items and advertisements, co-coordinated with Residence Life Marketing
  • Keep designated Council member updated on program planning process, at least once per week between approval and event end
  • Keep a detailed budget and scanned copies of receipts, and present all (with budget codes) to the Chair in order to settle funding
  • Meet with Chair within one week to follow up on budgetary, assessment, and planning items

If you believe you still have a strong proposal after reading the above, please submit the request form at this link and e-mail your proposed budget and advertisement/Marketing Request Form to late-night@email.arizona.edu.

Questions on requesting or utilizing Cats After Dark funding can be directed to the Cats After Dark Council Chair (late-night@email.arizona.edu).